| CHAPTER 5—BOARDS, COMMISSIONS AND COMMITTEES |
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| 5.1 | Boards, Commissions and Committees Generally |
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| | 5.1.1 | The Mountain View City Charter establishes the following boards and commissions: - Planning Commission (now known as the Environmental Planning Commission) (Section 906)
- Recreation and Parks Commission (now known as the Parks and Recreation Commission) (Section 909)
- Board of Library Trustees (now known as the Library Board) (Section 911)
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| | 5.1.2 | The City Charter authorizes the City Council to establish additional advisory boards and commissions to assist the Council in its policy decisions. The City Council has the inherent power to create committees. |
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| | 5.1.3 | City boards, commissions and committees do not set or establish City policy or administrative direction to City staff. |
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| | 5.1.4 | Appointments to boards, commissions and committees are made by adoption of a resolution of the majority of the Council after the review and consideration of the recommendation(s) of the Council Appointments Review Committee. |
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| | 5.1.5 | The terms "board" and "commission" can be used interchangeably. Boards and commissions typically have broader policy and advisory responsibilities than committees which typically have much more focused advisory roles to the Council. |
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| 5.2 | Board, Commission and Committee Organization and Conduct |
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| | 5.2.1 | Annually, each board, commission and committee elects one of their members to serve as the presiding officer or chair. |
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| | 5.2.2 | Boards, commissions and committees shall hold regular and special meetings as may be required. The conduct of board, commission and committee meetings are governed by the same rules of policy and procedure as the City Council. |
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| | 5.2.3 | Boards, commissions and committees should comply with all applicable open meeting and conflict-of-interest laws of the State. |
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| | 5.2.4 | Board, commission and committee members are expected to adhere to the City Council's Personal Code of Conduct. |
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| 5.3 | Board, Commission and Committee Appointments |
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| | 5.3.1 | The City Charter provides that members of City boards and commissions must be residents of the City. Committee membership can include nonresidents. Appointments will provide, as nearly as possible, a representative balance of the broad population of the City. All appointees should bring the skill, integrity, knowledge, interest and commitment to evaluating issues in the broad context of the public interest. |
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| | 5.3.2 | Unless appointed to an unexpired term of less than two years caused by the resignation or other such vacancy, the term of office for each board, commission or committee member is normally four years. Appointees are limited to two consecutive terms prior to reappointment on a given board, commission or committee (except where specifically provided). However, where the City Council expressly determines it to be in the best interest of the community, the City Council may reappoint beyond this limit. |
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| | 5.3.3 | The City Clerk provides application forms and maintains a composite listing of all applications on file which have been received. |
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| | 5.3.4 | The City Clerk solicits applications for vacancies in accordance with the procedures outlined in City Council Policy K-2, Board, Commission and Committee Appointments. |
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| | 5.3.5 | Persons being considered for appointment (or reappointment) must be interviewed at least once to qualify for appointment. |
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| 5.4 | Boards, Commissions and Committees-Vacancy of Office |
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| | 5.4.1 | The City Charter provides that if "a member of a board or commission is absent from three regular meetings of such board or commission, consecutively or within a calendar quarter, or is convicted of a crime involving moral turpitude, or ceases to be a qualified elector and resident of the City, that office shall become vacant upon the declaration of Council. The Council may, for good cause, determine that a vacancy has not been created." |
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| | 5.4.2 | Resignations may be submitted at any time to the City Council either directly or through the board, commission or committee chair. Resignations are effective upon submittal. |
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| | 5.4.3 | Upon notice of a vacancy, the Council Appointments Review Committee shall initiate the appointment procedure detailed in City Council Policy K-2, Board, Commission and Committee Appointments, leading to a recommendation to the City Council for a successor of such vacancy and the successor will be appointed to serve only to the date of the unexpired term pursuant to Section 905 of the City Charter. |
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